Getting Started

How do I post my meetup event?

On your group’s home page on meetup.com, center column, just below the welcome message, you will see a plus sign (+) and the text “Suggest a new meetup” (or “Schedule a new meetup”).

In order to help the group retain a non-“spammy” feel, we ask that you have the following items ready to go when you post your event:

  1. Title
  2. Description
  3. Location
  4. Time duration
  5. Event Type (Presentation, Q&A, Hangout, Social, Help Desk, Other)

It is suggested that your event titles start with a targeted user level or event type indication. Here are some examples:

  • Beginner: Managing images in WordPress
  • Intermediate: How to troubleshoot a plugin
  • Social: Bloggers meet and greet
  • Developer Beginner: Building your first plugin
  • Developer: Breakfast with Q&A
  • All Levels: WordPress Help Desk
  • Hangout: Let’s chat about our sites over coffee!

Where should I hold my meetup?

You may want to look at your city or town’s public education locations. Your meetup group members and their network of contacts is another great resource! Asking group members to suggest venue ideas for future gatherings is helpful if one of your favorite spots suddenly becomes unavailable. Here are some locations that other WordPress meetup groups have found to work for them:

  • Public library
  • Coffee shop
  • Community college
  • State university
  • Co-office/co-working space
  • The conference room of a friendly local business
  • Restaurant
  • Food court at a mall

Who is eligible to speak at my event?

Event organizers for meetups should follow the same rules as WordCamp to find eligible speakers. We ask that individuals do not schedule meetups in order to sell products or services.

Can I get sponsors for my meetup?

Please read the following post before you continue: Meetup Sponsorships and Other Local Community Stuff

There are no specific rules around sponsorship, other than the set of expectations for participation with official WordPress events. However, we want local communities to focus on sharing knowledge and connecting with each other, not on providing a cheap marketing platform. Because handling money for a community event can get complicated quickly (e.g., taxes), we suggest that any and all sponsorship be approached as “in-kind” — for example, a company can sponsor a certain event by paying for some pizzas for the group.

Meetup group organizers should not use the group as a sponsorship or marketing platform, according to the five good-faith rules.

How do I get people to attend my meetup?

There are many ways to help attract members to your event. Please keep in mind that it may take a few tries for a group to gain traction, while other groups may be a smash hit from the start.

Some suggestions for the event itself:

  • Find a time when more people can attend.
  • Choose a location that is easy to find and has easy or free parking.
  • If you select a topic, choose one that you are interested in or knowledgeable of.

How to spread the word:

  • Meetup.com: Any scheduled events will be shared with the meetup group via email. Please keep in mind users have the option to turn this feature off and may not receive your meetup emails.
  • Meetup.com: group message board
  • Other Groups: contacting local PHP, Javascript, social media, blogging, or open source groups to tell them about a new WordPress group in town.
  • Websites: city blogs, local tech community message boards, or event listings.
  • Twitter: connect with local users who have an interest in WordPress & community
  • Flyers: if there’s a local coffee shop where you see other people blogging or coding, put up a flyer there! Same with your local coworking space.
Back to: WordPress Meetup Organizer Training